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Mansfield University... Developing Tomorrow's Leaders Controller's Office


Contact Us

Denise Hopkins,
Accounts Payable & Perkins Loan
Room 202 Memorial Hall
Phone: (570) 662-4883

Vicky Wyman,
Accounts Payable
Room 200 Memorial Hall
Phone: (570) 662-4868

Connie Black,
Accountant
Room 201 Memorial Hall
Phone: (570) 662-4884

Office Hours: 
M-F 8:00am to 4:15pm
Fax: (570) 662-4053

Accounts Payable


Accounts Payable (Non-Student)

The accounts payable department is responsible for processing disbursements and issuing checks (with the exception of Payroll) to all vendors for services and supplies provided to Mansfield University, as well as travel reimbursements to all employees. Payments are made in accordance with established Spending Guidelines for Public Funds as well as Travel Procedures and Purchasing Card Policies and Procedures where applicable. Payments are processed every Monday, Wednesday and Friday, except during holidays.

NOTE: Questions regarding STUDENT BILLING and REFUND CHECKS should be directed to the Student Registration and Financial Services.

Vendors

Vendor payments - Mansfield University requires all vendors to have a completed W-9 form on file before payment can be made. Vendors will be contacted if A/P receives an invoice for payment but cannot process due to lack of a W-9. Periodic updates may be requested to insure the vendor file has current information.

Vendor ACH Option - Vendors have the choice of receiving payment via ACH instead by check. This option improves processing time and the vendor will have their payment in their bank account faster than with the traditional check method. Sign up for ACH payment today! 

Payments to a foreign country vendor require special processing based on IRS regulation. Please contact the Accounts Payable department at least 90 days prior to payment being needed in order to have all appropriate and necessary documentation on file for payment.

Any individuals, sole proprietors or partnerships who have provided services for the university during any calendar year will receive a 1099-MISC by January 31 of the corresponding calendar year. Questions relating to the issuance of these forms should be directed to Denise Hopkins.Any individuals, sole proprietors or partnerships who have provided services for the university during any calendar year will receive a 1099-MISC by January 31 of the corresponding calendar year. Questions relating to the issuance of these forms should be directed to Denise Hopkins.

Timely payments are important to maintain good vendor relations. Our general payment guidelines are as follows:

  • Pay in accordance with vendor terms stated on invoice.
  • Take advantage of cash discounts when available.
  • In absence of vendor terms on invoice, pay local vendors (50 mile radius) within 15 days and all others at 30 days.
  • Faculty/Staff

    What Form/Method Do I Use to Make or Request a Payment?

    Please refer to the "What Form/Method Do I Use to Make or Request a Payment?" document for a comprehensive listing of the types of expenditures that may be reimbursed by the university and the forms/methods necessary to request payments to vendors, university personnel, and students. Also included in the document are links to the appropriate spending guideline and/or university policy.

    Travel reimbursements are processed following PASSHE's and Mansfield University's Travel Procedures. Please see the Travel page for more information and the forms to be completed before and after travel.

    A Miscellaneous Request for Reimbursement (MRR) can only be used to make a payment when the use of a Purchase Requisition (PR), or purchasing card is not appropriate. Use of an MRR is not permitted for subscriptions/memberships, contracted services or any travel related reimbursements. Before submitting a MRR to A/P, the original itemized receipt(s) need to be attached and all necessary signatures obtained to ensure accurate and timely payment.