Present:

Present: C. Burns, J. Murphy, S. Brown, K. Carico, L. Cass, A. Chavira-Prado, F. Chua, D. Crowder, D. Dietz, J.Floyd, M. Gaballa, A. Gaskievicz, S. Holderby, C. Hoy, V. Jenkins, P. Junius, P. Keller, R. Keller, A. Johnson, M. Materese, M. Moore, T. Murphy, J. Phillips, H. Pieper, C. Pérez, P. Savoye, K.Thorne, S. Thornsley, M. Renner, D. Seigart, R. Stender, N. Werner-Burke

I.

Celeste called the meeting to order at 3:32. Minutes of April 21 were approved (M. Moore)

1. SGA rep announcement: Donations for Hurricane Relief
2. Welcome from the president: The faculty senate is the heart of the process of shared governance. His policy: never send the senate a problem; send a problem and proposed solutions.
3. Welcome new provost and VP for academic affairs and new interim dean of faculty, Peter Keller, and new senators: Frank Chua, John Phillips, and Prema Junius.

APPROVED

II.

Treasurer's Report (D. Dietz)

$ 202.56, w/out donations being deposited yet.
We have disbursed scholarship funds.

To Contents

APPROVED

III.

Announcements

1. A parliamentarian is still needed for senate. This could be a senator or someone in the department who is qualified.
2. Anyone interested in serving on the Judicial Hearing Board, let Celeste know.
3. Needed: one faculty member to serve on CCSI (College and Community Services Incorporated) Board which disperses funds to students.
4. President Halstead approved curricular changes of April 21, 2005.
   
   

To Contents

IV.

Committee Reports

Academic Affairs (J. Floyd)

No motions.
No report. 1st meeting is 9/13.

B.

Academic Planning (P. Savoye)

No report.

To Contents

C.

Administrative Affairs & Elections (S. Holderby)

Next week she will send an e-mail to announce nominations for vacancies on committees.

D.

Student Affairs & Admissions (S. Holderby)

No report.

E.

Information Technology (A. Gaskievicz)

No report.

F.

Library Advisory (A. Gaskievicz)

No report.

Provost (M. Renner)

Enrollment: 3460 students on campus, down about 2.7 % from last year. Full time equivalent students: 3027. Do not have date-to-date tracking. In state FTE: 2381; 547 good neighbor; out-of-state 99.5 (non-New York)

Discussion: The number drifts up due to Add/drops or those whose financial aid came through at the last minute. Enrollment management is to be commended: there is much less uncertainty in the numbers this year than last. As a result, we now have better data for planning. In our system, which has a common calendar, the freeze date formula is mandated by the system, but individual variations can be made.

V.

Old Business

1. Convocation: J Murphy requested feedback to pass on to next VP, whom we will be electing this year.
   
   Discussion: We have had better student attendance in the last 3-4 years; should be recognized. This may be related to UNV 1100 classes, which meet on that first day. Would get better even better attendance if we met immediately after UNV 1100. Suggestion: UNV classes meet directly before convocation; faculty could go to class robed and lead students to the convocation. Since the point of convocation is to draw students into the community and welcome them, this arrangement gives faculty an opportunity to explain the tradition. J. Murphy: Not opposed, but since the senate runs convocation, it must approve. Logistics to consider: 1) South Hall Mall Picnic overlaps. Could move and have UNV at 1:00. 2) Freshmen marching band students would have to leave their first class early. Suggestion: Consider faculty line-up outside where band is playing. May draw more attention.
   A commendation to the coaches: many of the students were athletes sent by coaches to encourage freshman attendance.

VI.

New Business

1. Use of supplemental funds in University Senate account: We have money left from the scholarship disbursement fund due to extra contributions. (Scott Davis had encouraged the Executive Committee to donate more.) Funds are sometimes needed for incidentals: a small gift for those who helped with convocation, to buy file folders, sympathy/get well cards, etc. There is a very small university budget for governance, not more than $100.00.
   Discussion: Since the money was originally donated for scholarships, it would not be appropriate to change its purpose. Scholarships are more important now than ever; we should be spending more rather than less. If we need money for Senate, raise the dues and explain up front to those donating. If this is a faculty assembly scholarship, changing it would necessitate a vote from the faculty assembly. Celeste agreed to investigate and give update
2. Faculty Assembly (Joe Murphy): The constitution mandates one meeting per year. Called for agenda items.
   Discussion: Discuss the next faculty contract at the meeting. Concern expressed that nobody on campus knows how summer work fits into our reports regarding work hours.
   Joe will alert faculty when an agenda is built and a meeting set.
3. Faculty representation on Presidential Search Committee: S. Holderby
   
   Board of Gov. Policy: Faculty is to have three elected representatives: Two faculty members nominated by faculty election; 1 non-instructional faculty. Shawndra will clarify definition of “non-instructional faculty” and will call for nominees for this position. Suggestion: Find out how sister institutions have proceeded in recent elections.
   
   Celeste: May need to run a separate election. Faculty assembly list will be used for this election. Will have to review the section in the faculty assembly constitution regarding minimum number of votes needed. A committee will be identified by the end of September.
   
   

VII.

Remarks for the Good of the Order

None.

VIII.

Move to adjourn at 4:05 (J. Floyd)

Respectfully submitted,
Kathleen Carico
Interim Secretary