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Keyword Usage Report

Expand Content Classification in the left panel of the Subsite Administration Dashboard and click Manage Keywords. Click an entry in the Usage column to view activity for a selected keyword.

The Keyword Usage Report displays.

You can set criteria to filter results, including which subsite levels to include and date restrictions. These options default to report settings defined in Site Administration. Click Filter to apply and display items that meet your criteria.

Show: Expand or restrict your view of CommonSpot file types by selecting/deselecting these options.

Use Select Date Options to set the date that displays in the Date column. (Use the Date Restrictions search criteria to constrain results by specific dates.) Pick from the dropdown. A green checkmark indicates the current filter. Optionally choose from the following:

Click to sort by column head. Clicking an item in the Page Title column navigates to the page containing the selected keyword.

The State column indicates status for each page in this report. A green check mark indicates currently active pages. This column also includes user or group ownership status (where applicable). Mouseover to view owner details. State also displays standard CommonSpot Work In Progress and Approval Icons. A page may display one or more of the following:

Blue W indicates Work in Progress, scheduled for publishing.

Orange P indicates Pending Approval.

Yellow W indicates newly created or modified content in a Work in Progress state, not ready for public distribution.

The calendar icon indicates a page scheduled for publication.

For more information, see Content States, Page View Modes, and the View Menu.

In the Actions column, the edit icon displays for modifiable file types, with the following options.

Select a viewing mode. Selecting My Changes or All Changes, as shown above, opens a selected page or template for editing. Selecting Approvals opens the page for review in Approve mode.

Clicking the Metadata & Security icon , as shown below, displays the following options.

Select a page information option:

Standard Properties, Custom Properties: See Standard Properties  and Custom Properties in the CommonSpot Content Contributor's Reference  Properties displayed to authors derive from administrative settings made through the Site Administrator - Page Creation/Properties UI Report Settings option.

Details: Displays specifics for the selected page, template, or uploaded file.  See Page Details, Template Details, and  Uploaded Document Details in the CommonSpot Content Contributor's Reference, for information presented for these file types.  The Details option does not display for registered URLs.

Security: Displays type-specific security settings for the selected item.  Options displayed to authors derive from administrative settings.  See “Page Security,” “Template Security,” “Image Security,” and “Uploaded Document Security" in the CommonSpot Content Contributor's Reference, as well as Site General Security and Content Security.

Inheritance Security: Where applicable, displays permissions associated with this object, as well as those that inherit permissions from this object.

My Tags: Displays any personal tags associated with the page, template, or uploaded file.  See My Tags.

Clicking the More Actions icon , as shown below, displays the following options. Options are available on the basis of your rights to the CommonSpot page or object. For example, users without admin rights cannot change ownership to objects.


Subscribe to Changes – Choose to view updates to the current page via email subscription or My Notifications.

Create Work Request – Allows the current user to submit a work request for the current page.

Change Owner – Define a new user or group owner for the current page or object.

Lock Page – Exclude other users from updating the current page.

View Usage Statistics – Review activity for selected pages.

View Referring Pages - View a list of pages with links to the current page and optionally change link references.

Manage Freshness Reminders – Ticklers for content updates.

Manage Contacts - Review contributors and email addresses associated with the selected page.

Manage Notes - View any notes associated with the selected page.

More Actions: Click one or more checkboxes, select the appropriate option from the dropdown, and click Go to copy, move, or delete pages or files, or to change owner. Optionally Select/Deselect All. You can also delete individual pages by clicking the delete icon for a single item.


Related Links

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of (requires login).

For technical support: