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Report of Images

Choose Reports - Images to view all images contained in the current site or selected subsites.

To view items for which you are the owner, set filtering and ordering criteria, including which subsite levels to include and date restrictions.(The defaults for these options are set through Site Administration - Properties and Settings - Report Settings. See Report Settings in the Administrator's Reference.)

Click the Filter button. CommonSpot displays images that meet your criteria.

Click to sort results by column head.  Mouse over an item in the Title column for popup preview, as shown below:

The Gallery column displays

The State column indicates status for each image in this report. A lock icon indicates a private image, as shown above; unlock icons indicate public images. Click to change. You can also lock/unlock images multiple images by choosing Make Private/Make Public from the More Actions dropdown described below.

You can filter results in the Image Type field. This column also includes user or group ownership status. Mouseover to view owner details. Optionally select one or more images and choose Change Owner from the More Actions dropdown, as described below.

In the Actions column, clicking the preview icon displays Image Preview, for full-size Image Preview.

Clicking the More Actions icon displays the following options. See the Contributor's Reference for details on each option:

Click the remove icon to remove an image from the current gallery. CommonSpot prompts for confirmation and moves the image to your private gallery.

Remove individual items by clicking the associated delete icon , or select multiple items, click Delete Selected from the More Actions dropdown, then click Go. CommonSpot confirms deletion to enable you to manage any links to this file. You can optionally Select/Deselect all.

The More Actions dropdown presents these options:

Delete Selected - Removes this image from the file system and the database and confirms deletion as described above.

See the Contributor's Reference for details on using these actions.

Click Upload New Image to add a new image to the Image Gallery.

CommonSpot includes the Export to Excel option in multiple reports throughout the system so you can conveniently collect and distribute data for import into spreadsheets or other applications that accept comma-separated values. Click this option to display a table of all fields within the current report, then select the fields whose values you want to export and save in spreadsheet or CSV format. Selected fields automatically display as column heads in the CSV output. You also have the option to change column names on the fly to customize your reports.


Related Links

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of (requires login).

For technical support: