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Create New Multimedia Playlist

Access this dialog from New - Multimedia Playlist or from Multimedia search results or reports that contain the Create New Playlist option. This dialog defines the set of standard properties (the standard metadata included in most web pages) and any custom information required for multimedia playlists used at your site.

The Create New Multimedia Playlist dialog often includes two tabs.  Note that this dialog layout is fully customizable by site administrators or template designers who define which fields display, whether they are required or optional, and whether they display on the Main or Other tab.

The example below shows a Create New Multimedia Playlist dialog with nine fields on the Main tab. Your organization may opt not to use the Other tab, or distribute a different set of fields between the Main tab and Other tab. At a minimum, creating new playlists generally requires entering standard metadata (name, title, publication date, and description) and often includes additional specific information in the form of Custom Properties (or custom metadata) for categorization, display, or other applications.


Main Tab

The Main Tab typically collects standard information for each playlist. Name and Title are required. Optionally click the yellow down arrow to pre-fill the next field with the current field value.

CommonSpot uses the text entered in the Name field to generate the URL for this file. Each multimedia file within CommonSpot has a separate, distinct and addressable URL, for easy bookmarking and direct navigation. Spaces and other punctuation are converted to underscores when generating the full URL name.

Title: Text displays as the playlist title. Text entered here displays within the breadcrumb trail and Page Index Elements. Administrators can set a maximum length for this field.

Title Bar Caption: The title that will appear in the browser’s caption bar.

Description: Provides a brief summary of playlist content.

If enabled, you can assign a Category to the playlist, or, with subsite-level permissions for creating  categories, you can click New to create a category for the new playlist; otherwise, Administrators set categories.

If this feature is enabled, auto-detect settings are generally appropriate.

Publication Date gives you the option of scheduling the release of a playlist at a future date and time. Click the calendar icon to open the Date/Time Selection Control.

Confidentiality: If enabled for your site, displays a dropdown list of options for setting the confidentiality level of the playlist. Select the appropriate option. This option is commonly a feature for corporate intranet publishing.

Include In controls whether to show/hide this playlist in Page Index or search results output. Uncheck to exclude from Page Indexes or results returned by Search Elements or full-text searches. Choices here do not affect playlist display for Choose, Choose playlist , or Find operations. Content security controls which playlists display for these functions.

Expiration indicates when and whether this playlist expires. This field defaults to None as shown below.

Expiration alerts users to the currency of a given playlist. Clicking the calendar displays expiration options for this playlist content, as shown below. With the proper permissions, use the Date/Time Selection Control and select a date/time for either expiring content or receiving a prompt to check content freshness. You can specify both a date and time for expiring playlists and uploaded documents, as well as the action to take when the playlist expires.

(Administrator privileges for playlists are controlled by default page-level security options for the designated site within the CommonSpot Administrator. See Content Security Permissions in the CommonSpot Administrator’s Reference.)

Choose an action to take at expiration, to proactively inform or redirect users when information is no longer current. The arrival of the expiration date triggers the preset action requested:

You have the option of not triggering any action when this playlist expires by choosing No Action.

Choosing Warn of expiration displays a text entry form for optionally customizing a message to contributors.

Setting Deny Access to General Public or Deny Access to All prevents site visitors and CommonSpot contributors, respectively, from accessing the playlist upon expiration. Deny Access to All maintains administrative access to the playlist , with the option of using the Calendar Control for resetting the expiration date, as shown below.

Mouseover to view larger

All other users see a message like the following:

Selecting Redirect to Another Page/URL displays the Redirect URL field for entering or choosing a URL to display to users when this playlist expires.


Other Tab

Administrators and designers control which fields and options display on this tab.  In this example, Keywords is the only option. Add keywords to help future users leverage information the playlist contains and to improve both internal and external search results and ranking.  CommonSpot automatically generates meta-tags for entries in the Keywords and Descriptions fields for use by CommonSpot’s internal search engine, as well as Internet search engines. 

This field may be pre-populated with a set of modifiable default keywords defined for your site.  Optionally change or remove these, or use the Select Keywords button to choose from other previously defined keywords, view any enforced keywords, or enter new keyword terms.

Complete all the fields in the Create New playlist dialog and click Next to display any required Custom Properties. Custom Properties collects additional, specific information for this playlist , for custom views or output. 

Click Save to complete playlist creation or Cancel to exit without creating.


Related Links

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