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Expired Pages

Displays a list of your expired pages plus status information. Access this report by clicking Expired Pages in the Reminders section of My CommonSpot.

Subsite - Select from the dropdown, or click the subsite search icon . Optionally check Include Child Subsites to search from the selected subsite and all the subsites it contains. Leave this unchecked to search the selected subsite only.

Date Restrictions - Select from the dropdown:

Once you set a date restriction, you can further refine your search with options in the second date field. Picking a date restriction for past events displays past options only. Optionally pick from the options below:

Owner - Select from the dropdown:

Click to sort by column head.

The Expiration Date column indicates the date specified for expiration in the Create New Page dialog (or modified through the Standard Properties dialog). This date is filtered by the values set in Date Restrictions.

Click an item in the Page Title column to display that page in the main browser window, for quick review.

The State column indicates status for each page in this report. A green check mark indicates currently active pages. This column also includes user or group ownership status (where applicable). Mouseover to view owner details. State also displays standard CommonSpot Work In Progress and Approval Icons. A page may display one or more of the following:

Blue W indicates Work in Progress, scheduled for publishing.

Orange P indicates Pending Approval.

Yellow W indicates newly created or modified content in a Work in Progress state, not ready for public distribution.

The calendar icon indicates a page scheduled for publication.

For more information, see Content States, Page View Modes, and the View Menu.

Subsite displays the subsite location for the page.

In the Actions column, clicking the edit icon displays following.

Select a mode for viewing the page. Selecting My Changes or All Changes, as shown above, opens the selected page for editing. Approvals opens the page for your review and approval.

Clicking the Metadata & Security icon, as shown below, displays the following options.

Select a page information option.

Clicking the More Actions icon for a selected item displays the following options:

More Actions: Click one or more checkboxes and select the appropriate option from the More Actions dropdown to copy, move, delete or change page owner. Remove individual items by clicking the associated delete icon , or select multiple items, click Delete Selected from the More Actions dropdown, then click Go. CommonSpot confirms deletion to enable you to manage any links to this file. You can optionally Select/Deselect all.


Related Links

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of (requires login).

For technical support: