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Find Multimedia – Search Results

Choosing Tools - Find Multimedia displays search results for video and multimedia files. Use this dialog to view, sort, change, or manage existing files. You can also upload new multimedia from this dialog. CommonSpot uses a weighted algorithm for retrieving results, assigning more weight to whole word matches, with additional points for keyword or tag matches and search engine score.

Use the Sort By dropdowns to filter results.

Close the dialog to reset search criteria and rerun the search.

Mouseover to view larger

Optionally check Auto Preview to preview on mouseover.

Use Select Date Options to set the date that displays in the Date column. (Use the Date Restrictions search criteria to constrain results by specific dates.) Pick from the dropdown. A green checkmark indicates the current filter. Optionally choose from the following:

Click to sort by column head.

Date defaults to the order specified in Select Date Options setting.

Icons in the second column identify these multimedia types:



Local multimedia

Icons in the Title column identify these types:

A video or multimedia playlist  

A single video or multimedia file

Mouse over an item in the Title column to display a popup preview image for external files, as shown below, with file details. Locally hosted files display details only.

Click a title to play the file.

Size displays total file size in megabytes for single files, or indicates a playlist.

Length indicates total play time in hh:mm:ss format.

In the Actions column, clicking the preview icon plays the multimedia file.

Clicking the Metadata & Security icon displays the following options.

Clicking the More Actions icon displays the following options. Options are available on the basis of your rights to the CommonSpot media object. For example, users without admin rights cannot change ownership. See the descriptions for each function in the Contributor's Reference.

Remove individual items by clicking the associated delete icon , or select multiple items, click Delete Selected from the More Actions dropdown, then click Go. CommonSpot confirms deletion to enable you to manage any links to this file. You can optionally Select/Deselect all.

Click Upload New Multimedia File to add a new video or multimedia file to your libraries.


Related Links

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of (requires login).

For technical support: