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Search Results

The Search Results dialog displays pages and documents that meet the filter criteria specified in a Find or Choose operation. CommonSpot uses a weighted algorithm that counts search string matches in each standard metadata field separately, giving more weight to whole word matches, with additional points assigned to keyword or tag matches and search engine score.

Click to sort by Date or alphabetically by Title, Subsite location, or Score - the results ranking.

The Date column uses values defined by Select Date Options

Use Select Date Options to set the date that displays in the Date column. (Use the Date Restrictions search criteria to constrain results by specific dates.) Pick from the dropdown. A green checkmark indicates the current filter. Optionally choose from the following:

Click an item in the Page Title column to display that page in the main browser window, for quick review.

Mouseover Score to view details on matching criteria.

To change criteria, choose from the dropdowns and other options at the top of the dialog and click the Filter button or click New Search. For details on setting or changing search criteria, see the description of Find options.

In the Actions column, the edit icon displays for modifiable file types, with the following options.

Select a viewing mode. Selecting My Changes or All Changes, as shown above, opens a selected page or template for editing. Selecting Approvals opens the page for review in Approve mode.

Clicking the Metadata & Security icon , as shown below, displays the following options.

Select a page information option:

Standard Properties, Custom Properties: See Standard Properties  and Custom Properties in the CommonSpot Content Contributor's Reference  Properties displayed to authors derive from administrative settings made through the Site Administrator - Page Creation/Properties UI Report Settings option.

Details: Displays specifics for the selected page, template, or uploaded file.  See Page Details, Template Details, and  Uploaded Document Details in the CommonSpot Content Contributor's Reference, for information presented for these file types.  The Details option does not display for registered URLs.

Security: Displays type-specific security settings for the selected item.  Options displayed to authors derive from administrative settings.  See “Page Security,” “Template Security,” “Image Security,” and “Uploaded Document Security" in the CommonSpot Content Contributor's Reference, as well as Site General Security and Content Security.

Inheritance Security: Where applicable, displays permissions associated with this object, as well as those that inherit permissions from this object.

My Tags: Displays any personal tags associated with the page, template, or uploaded file.  See My Tags.

Clicking the More Actions icon , as shown below, displays the following options. Options are available on the basis of your rights to the CommonSpot page or object. For example, users without admin rights cannot change ownership to objects.


Subscribe to Changes – Choose to view updates to the current page via email subscription or My Notifications.

Create Work Request – Allows the current user to submit a work request for the current page.

Change Owner – Define a new user or group owner for the current page or object.

Lock Page – Exclude other users from updating the current page.

View Usage Statistics – Review activity for selected pages.

View Referring Pages - View a list of pages with links to the current page and optionally change link references.

Manage Freshness Reminders – Ticklers for content updates.

Manage Contacts - Review contributors and email addresses associated with the selected page.

Manage Notes - View any notes associated with the selected page.

More Actions: Click one or more checkboxes, select the appropriate option from the dropdown, and click Go to copy, move, or delete pages or files, or to change owner. Optionally Select/Deselect All. You can also delete individual pages by clicking the delete icon for a single item.


Related Links

You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of (requires login).

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